Long Beach Public Library Foundation

Job Opportunities

FINANCE & OPERATIONS MANAGER

The Long Beach Public Library Foundation is an independent 501(c)(3) nonprofit charitable organization that supports the Long Beach Public Library System (Main Library and 11 branches) through the procurement of private funds. The Library Foundation’s mission is to provide support to enhance the Long Beach Public Library and encourage literacy and education for all members of the Long Beach community.

POSITION OVERVIEW

The Finance and Operations Manager supports the Foundation in all financial, operational, and business matters. The position is exempt, reports to the Executive Director & CEO (ED/CEO), and requires an average of 40 hours per week, Monday through Friday, 9:00 am to 5:00 pm, and occasional attendance at events and meetings on evenings or weekends. All staff and volunteers observe the recommended pandemic safety protocols (physical distance, masks, etc.).

KEY RESPONSIBILITIES

Finance/Accounting:

• Ensure the overall efficiency and accuracy of all accounting functions and compliance with applicable laws, regulations, and nonprofit best practices.
• Ensure complete, accurate, timely, and consistent monthly, quarterly and annual financial reporting.
• Ensure compliance with organizational policies and procedures.
• Prepares, analyzes, and reconciles all financial statements and related reports including but not limited to balance sheets, income statements, cash-flow reports, budgets, and variance analysis.
• Assist Accountant with the month-end closing process with analysis and journal preparation.
• Assist with CPA auditors’ preparation of data for annual audit and Form 990 filing; work with Accountant and Auditor to ensure accuracy and legal compliance.
• Monitor endowment and restricted funding to ensure full utilization financially.
• Maintain financial transactions and records in QuickBooks; enter and track cash disbursements by expense account, program, and funding source.
• Creates checks in QuickBooks as necessary.
• Posts journal entries to ensure all business activity is recorded correctly.
• Generate monthly financial statements for board meetings, including Statement of Financial Position (Balance Sheet), Statement of Activity (Profit and Loss), etc.
• Prepare financial dashboard reports that non-finance professionals can easily understand.
• Monitor bank and credit card activity/reconciliation.
• Lead the annual budgeting process.
• Assist Development Team with budgeting for fundraising events and programs; Track administrative and fundraising expenses against budget.
• Assist with the preparation of financial information for grant applications and funding reports.
• Support the Finance Committee, including but not limited to scheduling and attending finance and board meetings, preparing and sending agendas and documents, recording meeting minutes, and disseminating reports.
• Meet all confidential requirements regarding the management of financial, donor, and personnel information, including distribution controls, secure filing and disposal, and records retention and storage.
• Ensure a strong system of internal controls.

Operations:

• Assist in developing Finance-related policies and procedures.
• Ensure Foundation compliance for all operations and fundraising activities, coordinating relevant licenses, permits, and registrations.
• Assist the database/office assistant with information technology, purchasing, storage, and other operation items as needed.
• Maintain and update organizational insurance policies; ensure that the Foundation’s risks
• are mitigated through appropriate policies and levels.
• Oversee and maintain storage space and help to maintain a positive and productive work environment.
• Oversee new hire onboarding, including but not limited to insurance and retirement benefits, parking, keys, office equipment, training, etc.
• Review and approve all contracts prior to signature by ED/CEO. Ensure contractual obligations meet the needs of the Foundation, and that risks are mitigated.

Other Responsibilities:

• Assist with special events/projects, including but not limited to vendor coordination, ticket sales/registration, budget tracking, day of event coordination, and logistics.
• Maintain continuous lines of communication, keeping the ED/CEO informed of all critical issues.
• Additional responsibilities as directed by the ED/CEO

DESIRED COMPETENCIES

• Takes personal responsibility for quality and timeliness of work and achieves results with little oversight.
• Performs tasks with care and checks work for completeness and accuracy.
• Develop, manage, and implement multiple projects and strategic goals concurrently.
• Strong organizational, problem-solving, and analytical skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Excellent written and oral communication skills.

QUALIFICATIONS

• Bachelor’s degree (B.A.) or equivalent in accounting, business administration, or economics.
• Three to five years of experience managing finance functions, preferably in a nonprofit setting.
• Proficient in QuickBooks and experience with Raiser’s Edge.
• Experience with fund-based nonprofit accounting systems.
• Working knowledge of forecasting and financial reports, data collection, data analysis, and evaluation.

WORKING ENVIRONMENT

• Until further notice, this position will work in a hybrid “in-person and remote” setting. The in-person location is at the Billie Jean King Main Library, 200 W. Broadway, Long Beach, CA 90802.
• Typical work hours will be Monday through Friday, 9:00 am-5:00 pm.
• This position reports directly to the (Executive Director/CEO).
• Salary and benefits commensurate with experience. Salary Range $55,000-$65,000 plus a competitive benefits package— medical, dental, retirement matching plan, paid sick, holidays, and vacation days.

TO APPLY

Email your résumé and cover letter to lbplfoundation@gmail.com. Please write “Finance and Operations Manager” in the subject line. We will review all applications as soon as possible and do our best to respond to each one. We ask that you please do not call about the position unless we contact you for an interview.